Certificatesformalities
Apply online using a PC or smartphone. Please access the application site by clicking the button below. Enrolled students may also apply at their Student Section (on-campus issuance and postal mails issuance)
The Kyushu University’s website
https://www.kyushu-u.ac.jp/en/education/procedure/certificate
◆ Address for Application
Student Affairs Division, Section for Education Administrative Office,Kyushu University
₸819-0395
744 Motooka Nishi-ku Fukuoka
E-mail：jbkkyomu1ed [at] jimu.kyushu-u.ac.jp
*Please convert [at] to @ in the e-mail addres
Procedures for Enrolled Students and Important Matters
Notifications and Contacting Enrolled Students
Students should check the faculty bulletin board (homepage) everyday. The bulletin board will inform students about lessons, exams and even scholarships. Information that has been posted will be assumed to be common knowledge.
If the student is involved in an accident or cannot attend school, he/she should keep in contact with colleagues and friends to stay up to date.
Leave of absencee, reinstatement, and withdrawal procedures.
Leave of Absence
Students should contact their supervising faculty and provide required documentation if they will be unable to attend classes for more than 2 months. As a general rule, students must contact their supervising faculty member 1.5 months prior to their leave of absence and provide detailed reasons for their extraordinary circumstance (e.g. medical certificate for illness).Reinstatment
Students who are being reinstated after taking a Leave of Absence must submit a Reinstatement Request.Withdrawing from the University
If a student must withdraw from the university, they should submit the Withdrawal Application to their supervising faculty 1.5 months prior to their withdrawal and receive approval.*In the case of a request for leave of absence, reinstatement, or withdrawal in the middle of a Semester, permission will not be granted unless the Tuition Fee for that Semester has been paid.
Paid tuition will not be refunded in the case of a leave of absence or withdrawal during the school semester.
Address registration and change
Students must submit the designated form to notify the university of their place of residence. When the student’s place of residence changes, the correlating section of the student ID card must also be updated.
Change of guarantor or guarantor’s address
Students must notify the university if their guarantor changes or the guarantor’s place of residence changed.
Change in Name or Family Registry
If the student’s name changes or their family registry changes, the student must submit notification of such changes to the university.
Payment of Tuition Fee
Half of the annual Tuition Fee must be paid during May and also in November. See below for payment deadlines and methods:
Payment Deadline
1st semester: May 30th
2nd semester: November 30th
Payment Method
Tuition must be paid via bank transfer from either the student’s bank account or the guarantor’s bank. The transfer of tuition should be made into Kyushu University’s bank account (refer to the Financial Affairs Faculty Management Course Income Official for detailed procedures). The student may face the possibility of being expelled from Kyushu University should they fail to pay tuition following urges from the university after the aforementioned deadline.
The student may face the possibility of being expelled from University should they fail to pay tuition following urges from the university after the aforementioned deadline.
Certificate of Student Transportation
Students should go to the Student Support Center and submit their student ID and application to receive proof required to purchase a student transportation pass (Nishitetsu, JR, Subway, etc.).
JR Student Discount Certificate
Please print the documentation for the JR Student Discount Certificate from the automatic issuing machine.
Regular Health Checkup for Students
In accordance with the School Health Law, Regular Health Checkup for Students is conducted annually in April. Students are required to receive the checkup during the designated date and time. Students who are soon to graduate should be reminded that they may require medical certificates to be issued for employment, and should not forget to receive their physical checkup.
◆ Location for Procedures
Student Affairs Division, Section for Education Administrative Office,Kyushu University
〒819-0395
744 Motooka Nishi-ku Fukuoka
E-mail: jbkkyomu1ed [at] jimu.kyushu-u.ac.jp
*Please convert [at] to @ in the e-mail addres
